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- The 2014 Big Picture on Cyber Security
- AFCEA Answers
- Ask the CIO
- Building the Hybrid Cloud
- Connected Government: How to Build and Procure Network Services for the Future
- Continuing Diagnostics and Mitigation: Discussion of Progress and Next Steps
- Federal Executive Forum
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- The Future of Government Data Centers
- The Future of IT: How CIOs Can Enable the Service-Oriented Enterprise
- The Intersection: Where Technology Meets Transformation
- Maximizing ROI Through Data Center Consolidation
- Mitigating Insider Threats in Virtual & Cloud Environments
- Modern Mission Critical Series
- Moving to the Cloud. What's the best approach for me
- Navigating Tough Choices in Government Cloud Computing
- The New Generation of Database
- Satellite Communications: Acquiring SATCOM in Tight Times
- Targeting Advanced Threats: Proven Methods from Detection through Remediation
- Transformative Technology: Desktop Virtualization in Government
- The Truth About IT Opex and Software Defined Networking
- Value of Health IT
- Air Traffic Management Transformation Report
- Cloud First Report
- General Dynamics IT Enterprise Center
- Gov Cloud Minute
- Government in Technology Series
- Homeland Security Cybersecurity Market Report
- National Cybersecurity Awareness Month
- Technology Insights
- The Cyber Security Report
- The Next Generation Cyber Security Experts
Shows & Panels
Monday - Friday, 4-7 p.m.
In Depth with Francis Rose features daily interviews with top government executives and contractors. Listen live from 4 to 7 p.m. or download his archived interviews below.
New roadmap envisions electronic record-keeping by 2020
Friday - 8/24/2012, 8:18pm EDT
By Dec. 31, 2019, federal agencies will be required, "to the fullest extent possible," to manage records electronically — including digital forms of communication, such as email — according to a directive from the Office of Management and Budget and the National Archives and Records Administration.
The new guidance comes nearly eight months after President Barack Obama issued a memo calling for agencies improve the archiving of digital records.
In a memo to the heads of agencies attached to the latest guidance, Jeffrey Zients, the acting OMB director, said updated records-management practices will bolster open government efforts and improve business processes at agencies.
Earlier deadlines loom
Ahead of the 2020 goal, the directive sets a number of incremental deadlines.
By Nov. 15, agencies must appoint a senior agency official tasked with overseeing records management. Over the next year, agencies must begin developing individual plans for meeting the 2020 deadline. Agencies should also consider digitizing existing analog records.
By 2016, agencies will be required to manage all email records — both permanent and temporary — using electronic methods. By that time, NARA plans to have already issued updated guidance for storing and disposing email records.
The new directive also requires agencies to better train staff about records-management practices, an oversight that has long plagued agencies' record-keeping practices. Nearly a quarter of federal agencies surveyed by NARA in its most recent annual report didn't provide records-management training to all senior staff.
By Dec. 31, 2014, the new guidance requires agencies to develop training for applicable employees.
NARA seeking solutions
In his memo last fall, Obama warned that the growing variety of digital communication — a "surge of information" — threatened to overwhelm the existing process for managing them.
The new directive aims for automated technologies to streamline the process and lighten the loads of records officials. The guidance directs NARA and the Federal Chief Information Officers Council to work with the private sector to develop "economically viable" solutions for better digital archiving.
NARA will also examine whether agencies' cloud-computing systems can support records-management components.