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Interior gives CIO more authority over all IT
Wednesday - 12/22/2010, 7:32am EST
By Jason Miller
Federal News Radio
The Interior Department's first step to transforming how it buys and manages technology is mandating only one chief information officer and one deputy chief information officer throughout the entire agency.
Interior's CIO has been seen for a long time as powerless because it lacked any actual authority over the bureaus. But Secretary Ken Salazar changed that dynamic by issuing a memo Dec. 14 that will give the CIO the ultimate influence over the department by controlling all infrastructure systems and IT procurement.
In fact, Salazar is abolishing the title of CIO within the bureaus and changing them to assistant director for information resources (ADIR).
"The most significant part of the memo is it establishes an enabling regulatory environment so that we can take care the employees of the Department of the Interior to allow them to focus on mission as well as to focus on their interaction with their constituencies throughout the public," said Bernie Mazer, Interior CIO in an interview with Federal News Radio. "One of the things with the aggregation or consolidation of infrastructure and common compliance activities, it allows us to create a common operating picture. The Secretarial order is not taking a unilateral approach. We are looking at creating a closer relationship between department or enterprise endeavors as well as with the mission applications being delivered in the field."
Along with the memo, Salazar announced a five-year IT modernization and consolidation program. Interior estimates the initiative will save an estimated $500 million by streamlining administration, cutting back on rented office space, reducing staff through attrition and other savings.
"We are looking inside our infrastructure business case to find areas where through consolidation we will realize a significant cost savings starting in fiscal 2016," Mazer said. "We will be looking at that rather than having as is currently the case lots of these services being distributed across hundreds and hundreds of organizational units within the department is consolidating them into several different units to realize better cost savings as well as to create a more consistent, reliable customer experience."
Salazar said DoI will "self-fund the consolidation by redirecting the captured savings from initial consolidation actions to later stages of the process, eliminating the need for new funding for the multi-year effort. Interior will achieve the savings by reducing its IT infrastructure and aligning its remaining resources to better serve its customer base."
"[T]his Secretarial order removes the structural barriers that get in the way of consistent execution when it comes to managing achieving operational efficiency and managing large scale IT projects," Kundra wrote.
The memo, however, is the lynchpin to this entire effort. One former government official familiar with Interior said giving the CIO more authority is long overdue.
The official, who requested anonymity because they didn't get permission from their current company to talk about it, said the memo is a realization that Interior's culture needs to change.
"The memo gives the CIO the ability to put the hammer down," the former official said. "They now will have a centralized view of all the spending and can save money and improve things. You can't continue to have those inefficiencies in a totally distributed, decentralized model. When no one was concerned about the money, you could overlook these things, but when you are looking at cutting costs, you can't run eight of everything."
Along with eliminating the title of CIO from the bureaus, Salazar also gave Mazer oversight over the IT budget.
"All IT procurement expenditures, over the micro-purchase level, must have the approval of the Office of the Chief Information Officer before funds are obligated via any approved method," the memo states.
Mazer said the budget oversight will help Interior standardize how the agency buys and uses technology.
"We are establishing a common policy for how we do capital planning, how we do enterprise architecture, how we do procurements and how IT procurements fit into the context of our common operating picture on how IT is delivered throughout the department," he said.
Interior is modeling the memo after both OMB's October 2008 memo on IT management and governance, as well as the Homeland Security Department's memo giving the CIO authority over all IT spending worth more than $1 million.